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Visits usually take 10 to 20 minutes. Certificates are printed and given in hand during your visit. Coming into the office, you will fill an application with your information and present your valid driver’s license, valid state ID, or 3 alternative documents. The process will take 10 to 20 minutes depending upon the traffic within the office.
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Notice: Early January 2021 Indiana State Department of Health implemented a new digital registry system.
As a result, many certificates have not transferred into the new registry.
Please call the East Chicago Health Department Vital Records division at (219) 391-8413 to check the availability of East Chicago records before making in office visits, mail orders, or online orders.
If your record exists with East Chicago and is not available through the digital archives a request must be made by the Health Department to Indiana State in order to generate the record.
This process may take several days due to short staff. Please plan your prior obligations accordingly.
Please note the Health Department is not liable for any appointments or expiration dates known to the requester.
No document can be produced for the client to appease appointments or expiration dates.
Yes. All East Chicago birth certificates are stamped with the Health Officer signature, and given a textured seal. This certificate is legal and can be used for:
This certificate does NOT include mother's maiden name or time of birth.
This certificate is NOT a long form certificate and NOT valid for an Apostille seal application.
This certificate is NOT valid for dual citizenship applications.
No. Should you need the time of birth or mother’s maiden name to be displayed on your certificate, you must request a long form birth certificate which can only be obtained through the Indiana State Department of Health (ISDH).
Please contact ISDH at 317-233-2700 for further information.
No. A long form birth certificate can only be obtained through the Indiana State Department of Health (ISDH).
No. Should you need an Apostille seal to prove dual citizenship or international verification you need to contact the Indiana State Department of Health (ISDH) at 317-233-2700. The procedure will include requesting the long form birth certificate from the ISDH to then send to the secretary of state for the seal.
Only if you were born in East Chicago, Indiana. If you are purchasing a certificate for yourself, you will need your valid driver’s license or valid state ID. If you do not have valid ID please refer to which documents you will need.
If you are purchasing a certificate for next of kin please refer to acceptable relatives and documents they will need.
Please refer to office hours and acceptable forms of payment.
No. Local health departments are not affiliated with the social security office. Should you need a card for a child or a replacement card, you may seek any social security office near you.
No. An appointment is only necessary if you are getting an amendment to your birth certificate or you are requesting a paternity affidavit.
Birth certificates are generally ready in 2 to 3 weeks. So long as the child was born at St. Catherine’s hospital in East Chicago Indiana, the certificate for newborns will be generated between 2 to 3 weeks and parents will need to produce the birth announcement form from the hospital and proper identification.
The announcement form is not absolutely needed, you will need to fill the certificate application instead.
No. As per state, all adoptions are to be taken care of via Indiana State Department of Health 317-233-2700.
You will need to provide a valid license or valid State ID. The minimum documents we require for certificates is a valid driver’s license or valid state ID meaning it has not expired, it is not a photocopy, and it is not a temporary print out. As per state requirement, we do not accept the temporary paper ID. Please refer to alternative documentation if you do not have a valid license or ID.
You will need to provide three alternative documents. If you do not have a valid license or ID we require a minimum of 3 alternative documents. Below is a list of acceptable identification:
If you do not have 3 different documents from the list above please call the department for further information 219-391-8413.
No. As per State law (2018) the East Chicago Health Department cannot accept the temporary paper ID.
You must have a valid driver’s license, valid state ID, or 3 alternative documents in order to request the certificates.
State law dictates No aunt, uncle, cousin, niece, nephew, ex-spouse, unlisted father, step parent (not listed on certificate), or non-relative may pick up your certificate without power of attorney or direct interest documentation.
The only relative who has the authority to pick up your certificate (with appropriate ID) is :
To verify direct relationship we will cross reference the names on the certificate & ID with who is petitioning for the certificate.
In most institutions and shelters the available social worker or lawyer firm can advocate for your certificate. Please refer to the below items you will need to advocate on behalf of a client.
If you are requesting a certificate on behalf of yourself and find yourself in any of these situations, please call the East Chicago Health Department at 219-391-8413 to review your case.
The agency or representative is still responsible for sending a formal request on a client’s behalf through office visit, mail, or online order. All methods will require the advocate’s work ID (in place of the individual’s license of ID), request on office letterhead, and payment. Contact East Chicago Health DPT 219-391-8413.
Please note that the Health Department does not provide vouchers for birth certificates. The advocating entity or individual is responsible for payment.
Birth Certificate (English)
Birth Certificate (Spanish)
Death Certificate (English)
Death Certificate (Spanish)
No. This office needs to verify who you are with your legal identification. This office does not take payment over the phone.
Yes. Depending on the location you are mailing from we advise the round trip mail to be between 10 and 16 business days. Mail ordering is still dependent upon State Laws concerning valid identification and familiar relation.
Alternatively, you may print the certificate application from the website and mail it with a photocopy of valid driver’s license, valid state ID, or 3 alternative documentation, money order, and self-addressed stamped envelope.
You may call the East Chicago Health Department 7 business days after mailing your forms to see if we have received it and if it has been put back into the mail, 219-391-8413.
Yes. Below are the instructions for online ordering. There will be a difference in price for online ordering versus mail or office visit, and it will require a fax. Online ordering is faster than mail ordering but will come at slight fee increase. There is regular mail shipping (7 to 10 business days) or UPS overnight (2 to 3 business days) shipping available. Without faxing your items to the Health DPT will Not know your order exists and will remain incomplete. You will be charged without receiving the certificate.
Online ordering is still dependent upon State Laws concerning valid identification and familiar relation.
You may call the East Chicago Health Department at 219-391-8413 to verify we have received your fax.
Depending on the relation to you, different relatives will need different documentation.
Your relation needs to show a direct kinship to you. A relation should have at least one parent similar to the record on file to obtain the certificate.
If your name or any other information is incorrect on your East Chicago issued birth certificate, or you had a legal name change through the courts and you were born in East Chicago, we advise you to call our department 219-391-8413. You will need to bring the official court papers with you to change the certificate, and will only need to pay for the certificate.
You may or may not need to set an appointment to have your name amended depending on your case. Amendments have a fee of $25, and $12 for new certificate.
If you had a legal name change through the courts and you were born in East Chicago, we advise you to call our department 219-391-8413. You will need to bring the official court papers with you to change the certificate, and will only need to pay for the certificate.
No. All birth records are stored by the state and county in which that person was born including overseas military births.
If you were born in a different state you must contact the state health department from the state you were born.
If you were born in a different country, contact the Indiana State Department of Health for more information 317-233-2700.
Yes and No. While East Chicago is within Lake County, the East Chicago Health Department only prints certificates for those born within East Chicago. Call the East Chicago Health Department at 219-391-8713, which is located at:100 W Chicago AvenueSuite 100 AEast Chicago, IN, 46312
If you were born in the city of Gary you must contact the Gary Health Department 219-882-5565 located at1145 W 5th AvenueGary, IN 46402.
If you were born in Lake County elsewhere than East Chicago or Gary you must contact the Lake County Health Department at 219-755-3655. The Lake County Health Department is located at:2900 W 93rd AvenueCrown Point, IN 46307
Genealogy- Individual named on certificate must be over 75 years old and deceased (Must provide proof of death.)