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Steps vendor must complete in order to be a vendor for East Chicago events
Food vendors are required to complete a temporary food establishment application and pay a fee if applicable through the Controller's Office and all vendors must supply a certificate of liability insurance.
City sponsored event: No Fee
Non-City event: $50.00 per booth or per event
(Payment must be made at the Controller’s Office via check or money order payable to the City of East Chicago)
A copy of food handler certificate must accompany application if applicable (Indiana Certification of Food Handler Requirements 410 IAC 7-22). https://www.in.gov/health/food-protection/retail-information/certification-of-food-handler-requirements/
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Please read and check each box below
The vendors that desire to participate in the event by providing merchandise, services and information to our general public. If the vendor's application is accepted the vendor agrees to offer only those items listed on the application. The vendor agrees not to sell or distribute the following:
-that is deemed inappropriate or derogatory
-uses the event logo, name, or any other likeness associated with the event without prior written consent from the City of East Chicago.
All participants will need to check in with a City of East Chicago representative upon arrival as booth spaces might have changed. Please refrain from setting up in a space until checking in with a City of East Chicago representative.
• Non-food truck vendors are provided 110-volt electrical service:
• Festival outlets provide 20 amperes (amps) for 110 outlets. Most vendors can expect to receive (2) 20 amps 110-volt outlets. Vendors requiring a 220V circuit must request this in advance and provide their own cable and are advised to have their own 2 pole square D snap-in type circuit breaker, as our supply is limited. You might need to provide your own generator. All requests beyond what is provided will be considered/provided based on overall demand and safety. All conflicts, within limits, will be resolved by on-scene electrical staff.
Parking & Vehicle Storage
All vehicles must be removed from the venue before the beginning of the event. All vendors must park in designated areas. Any vehicles left on the venue grounds or within event barricades will be towed. Absolutely no vehicles will be allowed on the venue once the event has started. You are only permitted to bring your car to the venue to pack up if approved by a City of East Chicago representative. No driving on grass!!! USE SERVICE ROAD/ PATH ROAD.
Participants will be able to tear down (1) hour after the end of the event or when approved by a City of East Chicago representative. All items left on-site after the close of the event (i.e. food vendor grease buckets, cement blocks, broken personal equipment, etc.) will be disposed of and the City of East Chicago will keep your deposit.
Hours of Operation
Participants are to remain open for the duration of the event hours. Exceptions for hours of operations may be made. Please notify us (30) days in advance if you foresee a need to close your operation early. In the event an early closure is granted, participants must remove operations by hand or cart. Vehicles are not allowed on the venue grounds during event hours under any circumstances.
The participant will be solely responsible for items left in their booth overnight. We are not responsible for any items lost, stolen or damaged. Off duty police will patrol the grounds overnight but will not be able to watch every space at all times.
Participants agree to not have amplified sound of any type within the booth. Participants with amplified sound may be asked to vacate space and will not receive a refund. Amplified sound has been determined to create conflict with adjacent participants. Please respect your neighbors. Amplified sound must be approved.
All signage must be clean and properly placed. The City of East Chicago has the right to ask you to remove signage if not presented in the appropriate manner. Signage may not be flown or raised above the tent canopy and sign pole. Please feel free to call for approval. Pricing of all items must be displayed and remain consistent throughout the fest/event.
Participants are solely responsible for the appearance of their space. The participant shall maintain its space in a neat, clean and sanitary condition. Participants will clean their space to its original condition during tear down or they will be charged a cleanup fee.
Food Vendors must submit the following documents 30 days prior to the event. You must have all your Health Department Documentation completed.
Rules for Food Handlers
Employees of the retail food establishment handling food that is not pre-packaged, non-potentially hazardous, low risk foods or beverages (i.e. no temperature control required and no on-site production/preparation) must obtain tuberculosis screening and provide a negative result per city requirement.
All foods must be prepared on site at the event or in a licensed food establishment (commissary). Proof of commissary must be provided with application- no food items from a private home or living quarters can be used or offered to the public. (Reference Sections 423 and 424 of the Indiana Retail Food Code)
If a temporary food establishment is located out of the City of East Chicago or out-of-state, then a copy of the food establishment license must be provided at the time of permit application.
Food vendors would need to be inspected by the Health Department.
The Health Department Inspector attends the events to monitor the food vendors.
Once all steps are completed fill out the registration form online below.
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